PAC Roles – Need Treasurer May 2020

• By JO pac
• Posted in How PAC Works, Meetings
• On April 27, 2020
• 1 Comment.

We are a few keen volunteers, and would love more help at any time! We are seeking a treasurer *now* b/c Michelle will be stepping down May 2020.  

Often, secondary school PACs are small. But we can make school and the school experience better for all with just a little participation. Plus we have a good relationship with the school admin. And having a PAC Executive means we can apply for $20 per student from the BC Lottery grants. And that’s a lot of money to do stuff with for students.

We welcome help / input / questions from all parents + guardians at JO in any and all programs! If you have feedback for us, please let us know! We try to make our events fun + informative + worth your time.

Typical Involvement:

7 PAC meetings during school year, and a 1 PAC Social in June. Each role takes between 45 minutes – 2 hours per month where there is a meeting. 

Usually 4th Wednesday (no meetings in Dec., March or June) – for example, our meetings were Sept. 25, Oct. 16, Nov. 20, 2019, Jan. 22, Feb. 19, Apr. 22, May 20, 2020

Task Descriptions:

PAC Chair – incumbent: Sheril Gelmon – seeking Co-Chair (as Sheril retiring end of 2021)

• attend PAC meetings
• moderate and time-keep at PAC meetings
• speaks 2x a month (or less if less needed!) with the principal and head administrator of JO to ensure flow of communication
• reply in a timely manner to all PAC Exec member emails
• check pac_jo@vsb.bc.ca emails and forward, handle, delete as needed.

Co-Secretaries – incumbent: Jo-Ann Gordon, Wendy Sinclair – seeking Co-Secretary (as Jo-Ann ‘graduating’ end of June 2020)

• attend each meeting, taking notes / Exec attendance, providing written summary and post to JO PAC website
• if edits needed, making edits to minutes on JO PAC website
• reply in a timely manner to all PAC Exec member emails

Treasurer – incumbent: Michelle Koski – seeking Treasurer as Michelle stepping down June 2020)

• apply for BC Lotteries grant each June
• prepare documentation/bookkeeping reports for proper standing in BC Associations + DPAC
• write cheques for DPAC to maintain our standing
• monitor PAC bank account
• provide leadership in distribution of funds raised to clubs, departments asking for $ from PAC
• provide short update at each meeting (can email report in!) – eg., available un-allocated funds, funds raised
• reply in a timely manner to all PAC Exec member emails

DPAC Rep  – incumbent: Suzanne Smythe – seeking rep as Suzanne ‘graduating’ June 2020

• provide report each meeting (can be emailed in) on advocacy areas
• as requested by DPAC, solicit JO PAC opinions
• share information to parents on where to find out more about how governments fund public education
• attend DPAC events
• attend DPAC meetings twice/month at VSB, Broadway & Fir at 7:00 pm

Fundraising Coordinator – incumbent: Sheri Wiwchar

• evaluate (keep/toss/file) fundraising ideas in keeping with our brand, school goals/vibe
• administer programs and get proper info to communications during fundraising efforts/campaigns
• provide short update at each meeting (can email report in!)

Communications/Social Media – incumbent: Lara Spence

• send reminders about PAC meetings to MailChimp list, and (week before) to Teresa M (head JO secretary) so info can go out on Synervoice (give on the Thursday before; Synervoice email goes Fri; Synervoice voicemail goes Sunday
• update JO PAC website (WordPress)
• update JO PAC Facebook and Twitter as appropriate, to build community, further growing amazing reputation of JO as arts, academic, athletic, diversity, community and spirit “go to school” in Vancouver
• reply to people if they send notes in via FB/Tw
• maintain MailChimp list (try to grow it)
• provide thoughtful input to all committees asking for help, and provide timely replies