Minutes May 20 2020
Virtual meeting was held!
Present: Sheril Gelmon (PAC Chair), Jo-Ann Gordon (Co-Secretary), Lara Spence (Communications/Social Media), Sheri Wiwchar (Co-Fundraising Coordinator), Suzanne Smythe (DPAC Rep), Brent Schieman (Principal) and 8 parents.
The meeting began at 7:15 pm with approval of minutes from April 22nd meeting by Suzanne Smythe and seconded by Norm Genier.
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Treasurer’s Report – Michelle Koski
– The 2020 scholarships we fund include:
Mini – 2 @ $750 = $1,500
PAC – 1 @ $750
Thomas Harapnuick – 1 @ $750
100 Year Legacy Fund (from 100 Year Legacy fund, until 2022) – 1 @ $750
– Balances in accounts as follows:
Gaming Fund (government lottery funds with special spending criteria) – $8,548
– Jaime Sagaun cashed his 2019 scholarship cheques in April 2020
– $3,000 to come from this account for 2020 scholarships
Consultative Fund (PAC raised money with no restrictions on spending) – $6,357
– Bingo deposit of $1,496 made into this account – 60% to go to Mini
Legacy Fund (money raised in 100 Yr Anniversary, for legacy projects) – $3,431
– Purdy’s and XCCL Hospitality deposits of $478 need to be transferred to Consultative Account
– $750 to come from this account for 2020 scholarships
– JO PAC application for the 2020/21 Gaming Fund has been submitted to the BC Government
– Michelle is not standing for Treasurer next year and so the PAC is looking for a volunteer to fill this position.
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Principal’s Report – Brent Schieman
– timetable for next year proceeding as normal – questions continue to come up – if still online (remote learning) do we offer Peer Tutoring and Community Service which would be difficult to do remotely, etc.?
– enrolment is down about 50 students, so will likely lose 1-4 teachers from the school
– 240 graduating with only 190 enrolled coming in
– JO only has about 13 international students so may get 1 more staff
– week of June 15-19 textbook collection – students come in and drop them off in the gym; in the other gym they pick up yearbooks and Grad cap & gowns
– upgrading sound booth area in auditorium – putting in a proper platform (portable) that is wheelchair accessible – $15,000 to get proper cables and bringing it up to code (wanting it to be safer for students)
– wants to make auditorium more usable for community and school
– no overnight trips for the rest of the year (to Dec. 2020) and a reduction in day trips unless proper safety protocols are met (i.e. one student every second seat on a bus, etc.)
– June 1st schedule is still being planned – allowed 20% in the school at any given time (= 200 students) – does VLN count? – if they count in the 20% then JO numbers will decrease
– different for elementary schools as there is 1 teacher with each class so easier to manage
– difficult for teachers with 8 classes – how do they do 20%?
– want the focus to be for teachers providing opportunity for those who need extra help to pass the year – those who were getting 90% in March there is no reason for them to come in – allow teachers to not have kids in class as they’re supposed to also be maintaining classes for the 80% who are not in school
– do students come in for 1 hr/2 hrs/full day? – cafeteria probably not re-opening
– private schools are doing virtual classrooms – is that something JO will do in the fall?
– want to get to the end of this school year with some continuity and haven’t yet planned for the fall, but all things will likely be considered
– Grad 2020 –
– pre-recorded message on June 25th (last day of school)
– at 3:00 pm on the last day of school trying to get City Hall and the community to ring bells (like the 7:00 pm banging pots for the Health Care Workers) for the Grads
– June 22, 23 or 24 – hoping to hold it in 1 day
– wanted student and 2 parents come to school doing a walk – parents are not allowed in school so now just students will be walking through hallways
– grand entrance by gym (red carpet), pick up cap & gown week before so they will be in that outfit – holding area where they can sign a yearbook quote to each other (compile and give to students later), piped and draped so cannot see lockers in front of office – announce names and awards, etc. – Artona doing a photo (where central stairs are) – prom hallway (dark, music, special effects) – staff along way to cafeteria – collect a SWAG bag (includes scholarship envelopes, etc.) – central courtyard exit
– hiring a company to do this – spending $4,000
– $25 (cap & gown) + $15 (sundry) = $40 then refund parents back $40 from $80 Grad fee
– motion to give $1,000 from PAC to Grad to help with day of Grad – all agreed
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PAC Positions
– PAC positions are open for the fall – Co-Chair, Co-Secretary, Treasurer, DPAC Rep – description of positions is on the PAC website
– contact Sheril (PAC Chair) if interested at sherilgelmon@gmail.com
– Suzanne has digitized drawings of all the JO seismic upgrading received from Anne Montgomery (past PAC Chair). Brent is willing to have them sent to a drive at the school. Suzanne will let Sheril know where they end up, so their location will be in the minutes.
Decided to order a banner from Vistaprint (cost around $60) from PAC to staff and teachers – “Our Heartfelt Thanks to the Teachers & Staff at John Oliver Secondary. In appreciation for all you do for the students. JO Parents & Students – 2020.”
Meeting adjourned at 8:30 pm. Next meeting will be September 2020!
To stay in touch and help learn about/share the happenings at John Oliver, please:
- Visit John Oliver website: http://johnoliver.vsb.bc.ca – look at the Calendar & School News (set a reminder to do this every few weeks) – the WAAG may be discontinued
- Get your child to pay attention during announcements!
- Visit the PAC site: http://blogs.vsb.bc.ca/jo-pac/
- Follow:
- Sign up for PAC Email: https://mailchi.mp/84a856a6e2d1/jopac
