Teacher Resources

Important Dates for VDSF 2019

Forms & Resources 

VDSF 2019 parental permission form | There are 2 forms per sheet (1 per partner if the project was done in pairs). Do not bring these forms to VDSF; keep them in a secure place like any other fieldtrip form.

NOTE: The following documents have not been updated for VDSF 2019 yet and are here for your reference only.

VDSF 2018 brochure

Ethics Approval Guide (low risk human subjects) and Ethics Approval Guide (high risk human subjects) | These handouts are printed versions of the Ethics Approval page.



Frequently Asked Questions

How many projects can my school send to VDSF?

Number of projects completed by students at your school (includes self-directed projects): ≤ 30 31 – 60 60 – 90 > 90
Suggested maximum: 8 15 20 30

My school does not participate in science fair, but I have a student who wants to register for VDSF with a project they did outside of class. What are my responsibilities as their teacher? 

You do not need to evaluate the project, but you do need to verify that a) the project is the student’s own work and b) the project meets ethics requirements. You should also have the student fill out a VDSF Parental Permission Form.

NEW for 2019: You will be contacted directly if a student names you as their teacher supervisor during online registration. If this student is doing an independent project, you will be asked to confirm your sponsorship before the student can complete their registration. If you have any reservations about signing off on a project or would like more specific guidelines, please e-mail the VDSF coordinator.

Can students register directly for the regional fair without participating in VDSF?

No. All VSB students must go through VDSF and be selected as a finalist in order to be eligible for the GVRSF. There are NO exceptions as of VDSF 2018.

Am I responsible for supervising my students while they are at VDSF?  

Yes. At least 1 teacher from your department should be on site during the fair (this can be split among multiple teachers). Please report to the MC table upon arrival in the Langara gymnasium. Depending on when you are there, you may help conduct safety checks or accompany groups of students to their breakout sessions, or provide general supervision. You can even help judge projects from other schools!

Will I be able to get a parking pass?   

Langara no longer issues parking passes. However, free parking may be available. Stay tuned.

Is there a way for me to check whether my students have completed their registration?    

Yes! Participating teachers will be given access to a spreadsheet that shows which students have signed up and which part(s) of registration they have completed. This spreadsheet is updated nightly. If you did not receive access, please e-mail the VDSF coordinator.

[Last updated: Sept. 18, 2018]